As your business grows, you’ll find yourself having to manage dozens, or maybe even hundreds, of passwords. Client websites, shopping carts, email providers, hosting accounts, and nearly everything else you need to do for your clients – and your own business – will require a password.
Keeping track quickly becomes overwhelming if you try to manage with a paper notebook or other list-type systems. Not only that, but most password management tools – whether those you create yourself or those your computer helpfully offers – are incredibly insecure.
How LastPass Improves Security
Do you keep your passwords in a spreadsheet or – even worse – in your browser? By managing sensitive information with these unencrypted tools, you risk exposing it to the world. Imagine how much time and money would be lost if your passwords were compromised and your website (or that of a client!) were hacked? That’s the risk you take if you’re not taking steps to protect the passwords you use.
In addition, when you use a password manager such as LastPass, you can easily generate rock solid, random character passwords. LastPass remembers them for you, so there’s no need to try to be clever about creating passwords you can easily remember or type. Since long, random passwords are much more difficult to hack, this feature alone is worth the switch to LastPass.
Easy Password Sharing
Here’s where LastPass really shines. They make it easy to share passwords with one another, so your client can quickly give you all the passwords you need without sending them via email (a huge security risk). Even better, she can choose not to reveal the password to you, which means extra security for her. Plus, she can revoke your access to the password at any time, leaving you unable to log into her accounts.
The same is true if you’re outsourcing some of your tasks. For example, if you hire a web designer to rebuild your website, you can share your hosting account logins with him temporarily, then revoke access when the job is done. In fact, with the latest version of LastPass, you can even share entire folders of passwords, so it’s easy to put all the necessary access credentials in a single folder, share that, and everything your designer needs is in one place.
Perhaps the best part about LastPass is its cost. The free plan is more than adequate for most uses. If you’d like to use LastPass on your mobile device or have the ability to track logins, you can upgrade to a premium account for just $12 per year. Enterprise accounts offer even greater advantages, but for most virtual assistants, this type of account is overkill.
Security online—especially when you’re dealing with client websites and other accounts—is critical to your business success and reputation. LastPass makes it easy to keep client records safe, and because it’s so easy and fast, you’ll find you rely on it not only for it’s safety, but for the convenience of one-click logins everywhere.